COVID-19 Employer Resources

Our Mission: To provide key employer services and information in support of talent and workforce development.
Our Vision: To be the leading employer's resource in West Michigan.

Please note – information on this page is for informational purposes and should not be regarded as legal counsel.  Samples, services and products have not been endorsed or vetted by EA .  Every organization has unique circumstances and use parameters and should vet for their own use and consult legal counsel as warranted.

Email questions to lisasabourin@eawm.net


Special Legal Briefing – Managing Medical and Religious Accommodation in Prep for OSHA ETS Vaccine Rule

Presenters are Partner Rob Dubault and Associate DeAndre’ Harris with Warner Norcross & Judd

Thursday September 30th from 8:30am – 9:30am

This briefing is intended to discuss the process for managing medical or religious accommodation from vaccine or other COVID issues.  If the OSHA ETS rules are released we will discuss during presentation.

Click Here to Register


OSHA To Require Employers With 100-Plus Employees to Mandate COVID-19 Vaccines or Testing

Read more from Warner Norcross & Judd

We are currently working on scheduling or promoting a webinar on this topic when we have more details. And we are working with the Health Department and Mercy Health to determine the best access vaccines and appropriate tests.  Please check back here for updates and we will send a notice when we have more information.


Register Now for the 2021-2022 Season of EA Roundtables

HR Roundtable begins Thursday September 9th at 8:30am

This year Roundtables will be offered in a Hybrid Model.

To attend In-Person

Contact Trena Gould at trenagould@eawm.net or 231-759-0916

To attend Virtually

Click Here to register for the Zoom Link


As of 8/12

The CDC updated it’s mask recommendations on 7/28 – see the CDC Guidance here.

Today the MDHHS updated their (5/21) guidance – see here

8/12 Mask Poll Summary:
Thank you to the.71 companies that promptly responded to today’s poll regarding current mask policy in light of the CDC’s newest mask recommendations.  The responses are as follows:

Overall (56 mfg/25 Office/retail):

  • 46 companies do not have a mask requirement; about 25% require masks for unvaccinated
  • 10 companies are requiring masks of all employees
  • 18 companies require them for all visitors, in common spaces and whenever 6’ cannot be maintained

Office and Retail (25):

  • 11 companies do not have a mask requirement; about 25% require masks for unvaccinated
  • 3 company is requiring masks of all employees and visitors
  • 11 companies require them for all visitors, in common spaces and whenever 6’ cannot be maintained

Manufacturing/Industrial Companies (47):

  • 36 companies do not have a mask requirement; about 25% require masks for unvaccinated
  • 9 companies are requiring masks of all employees
  • 7 companies require them for all visitors, in common spaces and whenever 6’ cannot be maintained
  • 2 companies have required masks all along until they reach 70% or 75% vaccinated respectively
  • 2 Companies are using the County Health transmission rates (7 day average) to determine if masks are warranted.  Both are using 10% to require masks.

See this sample policy and the sample language below

We have updated our MASK and other COVID policies due to Ottawa County’s COVID risk level now being designated to ‘Substantial’.  This means  that the CDC recommends that everyone in communities at this level or the ‘high’ level mask-up in all public places.  “Substantial” is defined either as 8 to 9.9% of tests positive or 50 – 99 cases per 100,000 persons during past 7 days.  It is believed the increase is due to the more contagious delta variant.  

We are following Ottawa County guidelines.  If the level changes and lowers back to ‘Low’ or ‘Moderate’ risk, we will announce mask policy changes.  If level should reach 10%, we may be under state mandates again?  

Therefore, until further notice, all employees (vaccinated or not) must wear masks inside building per Ottawa County recommendations.  Also whether inside or outside, 6-ft minimum distancing is required on COMPANY  property.  Handwashing should be increased as before, and keeping your work area sanitized for others who will be working in same area is a must.  

  • If you are a machine operator, you may work at your equipment w/o a mask as before; however, if someone enters your space or you must leave your workstation, you are required to mask.
  • If you work in an office whether in plant or front offices, you must mask if someone enters your office or you leave your office.
  • Other plant workers who work alone can work w/o a mask as long as they maintain 6-ft or more; however, if approached by supervisor or others, or working closer than 6-ft, must mask-up immediately. 

As of 6/24 COVID Call

For most employers, most of COVID compliance issues have ended, please note:

  • MIOSHA has adopted the federal OSHA temporary rules for Health Care
  • Some MDHHS still apply in certain settings

Many employers have chosen to end the daily screenings; do not require masks; have started to remove barriers such as plexiglass; and have discontinued FFCRA pay. Most seem to have everyone back in person; however there were a few on a hybrid model.  There are a few employers still requiring masks for employees and visitors and a few are still doing entry screening.

We are discontinuing COVID zoom meeting.  Roundtables will begin in September.

We suggest every employer update their Pandemic Preparedness plan to current protocols.


Current Rules Guiding Employer Response to COVID Issues:


MIOSHA rescinds 5/24 Emergency Rules and adopts OSHA Rules that Focuses on Healthcare Settings

According to a press release issued today from Governor Whitmer, the Michigan Occupational Safety and Health Administration (MIOSHA) filed COVID-19 emergency rules to align with Federal OSHA’s Emergency Temporary Standard. The updated rules are effective today and are set to expire December 22, 2021. Today’s Rules rescind the emergency Rules issued on May 24, 2021 and focus on health care.
The updated MIOSHA Emergency Rules adopt the Federal OSHA ETS and focus on healthcare settings where known or suspected COVID-19 patients may be present. These workplaces may have a higher exposure risk for employees and need continued protections to mitigate the spread of COVID-19.
Non-healthcare settings should align policies with CDC guidelines to ensure they help contain the spread of COVID-19. Federal OSHA has updated guidance for non-healthcare employers as well.
PLEASE NOTE: Under the MIOSHA General Duty clause employers have a duty to provide a work environment free from workplace hazards. We suggest employers do the following:
  • Update their Pandemic Preparedness Plan to what you are doing going forward; have it available should MIOSHA inquire. Be sure to include remote work protocols.
  • Communicate with employees, vendors, visitors the new guidelines and share the “why”
  • If you are discontinuing the daily screening, communicate with employees that it is still important that they do not come to the workplace if they may have COVID/symptoms and reinforce that they should call HR or supervisor first. Public Act 338 will determine how to proceed.

  • MI COVID-19 Employment Rights Act (ERA) that amended PA 238 with rules regarding employees that test positive, have symptoms or have bee exposed to COVID

Click here to see ERA (Senate Bill 1258) – Changes to PA 238
Click here to watch Miller Johnson’s Webinar on COVID 19 Employment Rights Act




Interested in Administering Rapid Antigen COVID-19 Tests

EA is hosting a COVID Testing Training for Employers through Public Health – Muskegon County. You will be trained to administer the Rapid Antigen COVID tests to your employees at your facility. To learn more please contact Trena Gould


VACCINES

The following is protocol for essential employers to register their company so that their employees may receive vaccination:


The vaccination clinic at Shape is now public and any interested individual may schedule at the link below. Employers are encouraged to share with employees.

https://mercyhealth.inquicker.com/vaccine


Individuals who believe they personally apply because


Other resources:


Testing Resources

  • MERCY Health has testing for those without a Primary Care Physician (PCP) at Hackley at the Lakes site.  Those without a PCP and need a test may call 231-672-2491. 
  • Walgreens and some churches have rapid tests available

Current Employer Vaccination Incentive Poll: We took a poll on Vaccination Incentives. Some companies are offering up to 2 hours of paid time to go get the vaccine during work hours. Other companies are giving credit towards their wellness plan for getting the vaccine. Some companies are doing a monthly raffle for a gift card, the sooner you get the vaccine the more chance you have to win the gift card.


Workplace Preparedness Plans


Workplace Preparedness – Reminder to update your your plan with information on vaccination


MIOSHA Samples


Sample tools and plans from members:

Please note – information on this page and particularly in this section has been shared by others; it has not been endorsed or vetted by EA for use.  This is for informational purposes and should not be regarded as legal counsel.  Every organization has unique circumstances and use parameters and should vet for their own use and  and consult with legal counsel when warranted.

Some have begun using an a symptom checker app from the State of Michigan – click here


Suggested brands for temperature screening;

  • TRC from 5/8 call uses the following Thermometers IR Thermometer and iHealth PT3,
  • Jumper Thermal Scanner -recommended many sources on internet.

Remote Work Resources and Samples


MIOSHA, as of 5/24/21 has rescinded it’s remote work mandate from the Emergency rules in accordance with the Governor’s Vacc to Normal plan and CDC guidelines.


The following are guidelines from Federal Agencies on Telework


Webinar on rules requiring Remote Work from Miller Johnson


Sample Policies: